Administrative Coordinator - Real Estate

The Shield Co. Management / EcoShield Pest Solutions is one of the fastest growing pest control companies in the country! Simply stated, we provide comprehensive solutions for pest-free living, but our purpose is to spread happiness. We accomplish that by delivering above and beyond experiences, not only to our customers but also to our employees, partners, and communities, who we consider family.

We are looking to add an Administrative Coordinator – Real Estate to our team in Phoenix, AZ! The Administrative Coordinator – Real Estate ensures accurate and thorough data entry into the company’s CRM, regularly auditing this data to ensure adherence to best practices and procedures and additional duties as needed. This position will work closely with Real Estate and Seasonal Housing Management to increase overall effectiveness and communication when working with housing.

This position will be on-site at our Gilbert, AZ headquarters with expected 30 to 40 hours/week work load.

Pay and Benefits
The Company is proud to offer competitive pay, growth opportunities and full benefits!

For this role, we offer:

• Competitive hourly rate ($17 - $19 DOE)
• Paid time off
  • Sick time - 1 hour per every 30 hours worked with a maximum of 80 hours annually
  • Paid Vacation
  • 10 company-paid holidays
• Benefits (employee as well as family)
  • Medical
  • Health Savings Account (HSA)
  • Dental
  • Vision
  • Voluntary Life
  • Short-Term and Long-Term Disability
  • 401(k), with match of 100% of the first 3% of each employee’s contribution and 50% of the next 2%
  • Employee Assistance Program
  • Rally Health and Wellness Program
  • Employee and Friends/Family Discounted Pest Control Services

What will I be doing in this position?

• Data entry into multiple Excel Spreadsheets from external sources.
• Data entry into multiple management systems
• Ensure quality maintenance and accountability of housing processes through communication with both Landlords and Sales Captains/Sales Partners
• Operate as a liaison to both Real Estate and Seasonal Housing Management
• Utilize online portals and create payment entries for monthly rents
• Maintain excellent working knowledge of company policies and procedures
• Monitor timely and consistent completion of all daily tasks for the Housing/Real Estate Management

Am I qualified for this position?

• Proven ability to manage and coordinate multiple projects simultaneously, with a strong focus on prioritization, seamless execution, and sound judgment.
• Highly proficient in Microsoft Excel, including advanced functions such as formulas and Pivot Tables.
• Exceptional attention to detail and a commitment to consistently delivering high-quality results.
• Excellent verbal and written communication skills, with the ability to articulate complex ideas clearly and effectively.
• Strong problem-solving capabilities, including troubleshooting, root cause analysis, and continuous improvement methodologies.
• Outstanding organizational skills, ensuring efficiency and precision in all tasks.

Physical Demands and Working Conditions

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regular standing, walking, and sitting
• The ability to use a computer and telephone systems is essential to work
• Work is inside a climate-controlled office with moderate noise level

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of this employee.