Administrative Coordinator - Real Estate

The Shield Co. Management / EcoShield Pest Solutions is one of the fastest-growing pest control companies in the country! Our mission is to create the world’s happiest family, and our purpose is to spread happiness. We do this by delivering exceptional experiences to our customers, employees, partners, and communities—treating everyone like family. 

We are seeking a highly organized, proactive, and self-motivated Administrative Coordinator with real estate, property management, or facilities management experience. The ideal candidate will be an independent thinker with the ability to manage multiple tasks, switch priorities quickly, and thrive in a dynamic, fast-paced environment. You will serve as a liaison between the field and operations teams, supporting various departments, assisting in day-to-day operations, managing contracts, and providing administrative support to ensure the smooth and efficient running of real estate activities. 

Responsibilities: 

• Provide administrative support across multiple departments within the real estate division, including calendaring, note-taking, scheduling meetings, and managing communications. 

• Act as a point of contact between field staff and operations teams to ensure effective communication and smooth coordination of tasks and initiatives. 

• Assist with property management tasks, including coordinating maintenance, scheduling inspections, and ensuring compliance with lease agreements and property management regulations. 

• Support facilities-related functions, from vendor management to coordinating maintenance schedules and responding to emergency needs. 

• Review and assist with legal contracts, ensuring compliance with terms and deadlines. Assist with preparing documentation and facilitating communication between internal teams and external partners. 

• Use internal software platforms for document management, scheduling, vendor management, and data entry. Maintain accurate and detailed records, including notes from meetings and calls. 

Qualifications: 

• 2+ years of experience in real estate, property management, or facilities management. 

• Knowledge of legal contracts, lease agreements, and property management principles. 

• Low-level AP or accounting experience preferred. 

• Excellent communication skills, both verbal and written, including professional phone call etiquette. 

• Flexible and adaptable to change, with a solution-oriented mindset. 

Pay and Benefits 

EcoShield is proud to offer competitive pay and full benefits! 

• Compensation range depending on experience: $30-35/hr. 

• Paid sick and vacation time along with 10 company-paid holidays 

• Comprehensive medical, dental, and vision insurance options, including a Health Savings Account (HSA). 

• Short-term and long-term disability coverage, plus voluntary life insurance. 

• 401(k) with a competitive match: 100% of the first 3% contributed and 50% of the next 2%. 

• Access to the Employee Assistance Program (EAP)  

• Discounted pest control services for employees and their friends/family. 

 Physical Demands and Working Requirements  

The physical demands and working conditions outlined here are typical requirements for an employee to effectively carry out the essential duties of this job. 

Reasonable accommodations may be provided to assist individuals with disabilities in performing these essential functions. 

• Requires prolonged periods of sitting at a desk or workstation    

• Frequent use of hands and fingers for typing and using a computer mouse    

• Occasionally lift and carry office materials or supplies up to 25 pounds    

• Requires clear vision for reading documents, computer screens, and other office materials    

• Work is inside a climate-controlled office with quiet to moderate noise level 

The above statements are meant to outline the general nature and scope of work performed by employees in this role. They should not be interpreted as an exhaustive list of all responsibilities, duties, and skills required for this position. 

EEO Statement: The Shield Co. Management, LLC is an equal opportunity employer, committed to diversity and inclusion. We make employment decisions based on merit and business needs, without discrimination based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. 

Americans with Disabilities Act (ADA): The Shield Co. Management, LLC is committed to providing reasonable accommodations to qualified individuals with disabilities during both the hiring process and throughout employment, in accordance with applicable laws.