Facilities Coordinator - Commercial Real Estate

The Shield Co. Management / EcoShield Pest Solutions is one of the fastest-growing pest control companies in the country! Our mission is to create the world’s happiest family, and our purpose is to spread happiness. We do this by delivering exceptional experiences to our customers, employees, partners, and communities—treating everyone like family. 

We’re seeking a resourceful, detail-oriented, and confident Facilities Coordinator to join our dynamic and fast-paced commercial real estate team. This is a 6-month temporary position with the opportunity to convert to a permanent role at the end of the employment period. You’ll be working with a vibrant, high-performing team that values efficiency, direct communication, and the ability to pivot quickly. The manager is no-nonsense, highly direct, and looking for someone who can handle pressure, take initiative, and keep things moving with minimal supervision. 

This is a hybrid position (2–3 days per week) based at our Gilbert, AZ headquarters. Training will begin onsite at the office and, once complete, the role will continue as a hybrid schedule. 

Responsibilities: 

• Manage daily work orders and ensure timely resolution and tracking. 

• Operate and navigate ServiceChannel or similar facilities management platforms. 

• Coordinate with vendors for scheduling, services, and issue resolution. 

• Assist with accounts payable integration and invoicing processes. 

• Provide excellent communication—on the phone, in email, or in-person—with both internal teams and external partners. 

• Be a reliable point of contact for both field staff and executive-level stakeholders. 

• Stay organized and detail-oriented in a fast-evolving environment. 

• Handle shifting priorities and urgent tasks seamlessly. 

• Assist in documenting procedures and building processes on the fly. 

Qualifications: 

• High school diploma or equivalent required; associate or bachelor's degree in business administration, facilities management, or a related field preferred. 

• 2+ years of experience in facilities coordination, property management, or operations support. 

• Prior experience using ServiceChannel or similar work order systems is strongly preferred. 

• Exceptional organizational and multitasking skills with a proven ability to manage shifting priorities. 

Pay  

• Compensation range depending on experience: $25.00-35.00/hr 

 Physical Demands and Working Requirements  

The physical demands and working conditions outlined here are typical requirements for an employee to effectively carry out the essential duties of this job. 

Reasonable accommodations may be provided to assist individuals with disabilities in performing these essential functions. 

• Requires prolonged periods of sitting at a desk or workstation    

• Frequent use of hands and fingers for typing and using a computer mouse    

• Occasionally lift and carry office materials or supplies up to 25 pounds    

• Requires clear vision for reading documents, computer screens, and other office materials    

• Work is inside a climate-controlled office with quiet to moderate noise level 

The above statements are meant to outline the general nature and scope of work performed by employees in this role. They should not be interpreted as an exhaustive list of all responsibilities, duties, and skills required for this position. 

EEO Statement: The Shield Co. Management, LLC is an equal opportunity employer, committed to diversity and inclusion. We make employment decisions based on merit and business needs, without discrimination based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. 

Americans with Disabilities Act (ADA): The Shield Co. Management, LLC is committed to providing reasonable accommodations to qualified individuals with disabilities during both the hiring process and throughout employment, in accordance with applicable laws.